Event Guidelines

It is important to outline the purpose of your event on your Facilities Request Form.  If your event includes inviting visiting VIP’s (local, state or national politician or CEO of major company), you must share that information with the Campus Center staff before submitting forms. University protocol requires advance notice of any invitation as well as invitations confirmed.

Set your event budget

This should be a top priority. It is important to establish an event budget prior to planning and confirming space on campus.   

Select your date and location

It is always a good idea to check the NJIT Calendar to identify what spaces may be available on the dates you are looking to hold your event or meeting before placing your request for space.  

NOTE: When your request for space has been received, you will be contacted by the Campus Center to confirm your request for space has been processed and approved.

Please note set-up requirements, resources, and space layouts must be provided (15) business days in advance of your scheduled event.  Information provided after the 15th day may require departments additional equipment fees.

Determine what departments or off-campus vendors are required to support your event. Support services may include, but are certainly not limited to:

  • Gourmet Dining/Catering Services
  • Entertainers
  • Campus Police
  • Decorations
  • Photographers
  • Media Services
  • Event Staff

NOTE:  All event/program planners should be aware of the risks with planning your event – safety, financial and reputation risks.  For more information on mitigating risks, please refer to the Event Risk Management Guide.

Evaluation of your Event

The last step in event/program planning is to evaluate the final outcome.  Did you anticipate all of the needs for the program?  Did your set-up meet the needs of the participants?  Did your team have clear roles during the planning? Did the program meet the goals and expectations?